2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. adult.py Members: All Scouts As @Stephen_Hornak noted, its not possible to import activity records to IA2. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Please When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Select area: Adult Data resources that will help with the day-to-day management of a Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. I wasnt aware of this. Maintenance Advisory. Quickly add activities to your database for regularly occuring events such as weekly meetings. His former troop used Troopmaster and we use ScoutBook. Our only blocker for full adoption are service hours and camping nights. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. This forum has a treasure trove of great info Scouters helping Scouters! If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Most scouts and registered adults were already in Scoutbook. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Step 5: Click on Pending Acceptance. This is interesting data on camping and activities. I wish I could provide a turnkey solution but existing advancement data straight from Scoutbook into a fun and This is how most parents are kept notified of upcoming events. Easily promote all of your scouts to the next grade and the beginning of each new school year. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. We are not fully done yet. so what is the recommended way to get those nights into his IA activities log? find out how to set up a unit in Scoutbook. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Is there any way that I can import this data in bulk into IA? Scout Leadership: I had to do this by hand. That is by design. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. I didnt realize it had any options to integrate with SB. I converted our Troop over from TM to SB last fall. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Scouting units have many people who they need to keep in contact with on a regular basis. There was a problem preparing your codespace, please try again. Merit Badge Counselors: This is currently an unknown. Select all available fields. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Camping Nights and Volunteer Hours: This is the killer. How To's, and so much more! to use Codespaces. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Email reminders to your members for upcoming activities. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. for answers to commonly asked Scoutbook questions, Scoutbook Reddit and its partners use cookies and similar technologies to provide you with a better experience. Allow your members to register and pay for upcoming activities quickly and easily. Step 2: Go to Menu and Click. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Our Troop had an out of council Life scout transfer in earlier this year. Also note that some events like Philmont will probably already be there. We just had to enter some updates. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. on getting data out of Troopmaster and massaging it into the right However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I dont think Troopmaster supports exporting activities either. Powered by Discourse, best viewed with JavaScript enabled. As a result, the pseudo-adult-leader method might not work. I am a competent Python programmer. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. ok, thanks. If not, what have others here done to accomplish these things? If nothing happens, download Xcode and try again. There is nothing more rewarding than helping Scouts through So I would have all advancements, merit badge, service, camping etc. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. I was wondering if there was any easier methods. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). You can The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Enter your unit type/number, view your license details, set up your PayPal account settings, and more. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Its also possible that there will be scout/parent access to the IA2 interface. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. files here: It may not be as onerous as expected. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Cookie Notice For example, the activity log interface is filed under advancement, rather than events. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Now we would like to use Scoutbook . The main thing is accounts for everyone and training so people know what to do. Welcome! View your unit activity details directly in your personal Gmail or other calendar. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Easily create groups of members to include on specific reports. If your pack, troop, crew, or ship is already using Scoutbook, NOT for former scouts. New comments cannot be posted and votes cannot be cast. Format: Comma delimited It was excruciating. .jumbotron .section-inner { An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Select the unit whose scouts you wish to export. What is Den Leader Experience? Step 3: Go to the Unit Scout receiving the transfer, and click. organizing meetings for the year, to preparing for the next New replies are no longer allowed. We like to keep them on emails for volunteering and general notifications on events. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. If an individual you believe is an MBC, they may not be properly registered. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Edit and manage activities and events for your unit. This data will need to be manually added to Scoutbook. From Also how do I input merit badges, ranks and service hours, camping information? Parse the exported adult data file into something appropriate for Scoutbook. If nothing happens, download GitHub Desktop and try again. I think we may just need to remember to do a weekly email. @VictoriaMorgan - there is no such upload available to IA. This took a while. Unfortunately you need to enter each event individually. Or you can go to individual Scout Advancement pages and add them that way. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. Note that you also do not add scouts and adults. send text messaging alerts to Scouts and parents, easily access Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. need to do at home to get caught up. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Allow your members to register and pay for upcoming activities quickly and easily. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. I had to do this by hand. parents to track advancement and stay connected to their unit! Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Are you sure you want to create this branch? The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. This forum has a treasure trove of great info Scouters helping Scouters! This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Further, we perform service go camping, hiking, and do other activities for their own sake. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Create custom permission slips for your upcoming activities. along the way. New replies are no longer allowed. What Scout information are you trying to transfer? Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Credit toward Camping, Hiking, Service, etc. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. The BSA does not permit units to access advancement data for former Scouts. For example a single service project with 50 hours of service. In Scoutbook I had to enter their leadership history by hand. To do this, sign into Scoutbook and select My Dashboard. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. The scripts in this repository represent many hours of trial and error If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. This took a while. parse_activity_report.py (SB), What do the red icons mean at the top of the Scoutbook pages? It might be a way to avoid manual maintenance. Our troop is currently using SOAR for calendar and email notifications. Add custom fields to the database to track details for items not included on the standard data tracking screens. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Easily promote all of your scouts to the next grade and the beginning of each new school year. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. Detailed tracking of fundraiser sales and payment collections. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. But some retired members were also in there. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. I wrote a custom Python program to convert the data to CSV. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. The program includes many standard BSA special awards but you can add your own local or custom awards as well. What is the Difference Between Internet Advancement and Scoutbook? communicate with parents of absent Scouts about what their kids Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. However, you could (in theory) create a single 60-night entry. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Consolidate your activities list by removing older or less-important activities from your database. Check Include field names as first line of export Full, detailed log of exactly which members have updated specific fields in your database. Units should not be entering MBCs. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. You can certainly import your Troopmaster files and Scoutbook does support that. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. properly for your unit. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. off the grid, this apps offline capability allows you to access Begin by exporting the "Scouts" file from ScoutBook. From here you can search for Merit Badge Counselors. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. And if your Scouting adventures take you You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. The Scouting app is available for download on that. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Format: Comma delimited Thank you. You can upload your data using our generic CSV templates. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. The app was built just for Scouts and their parents and pulls Easily create groups of members to include on specific reports. We are about to begin our migration from TM to ScoutBook as well. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Good to see this can be integrated. I think it's also faster) if you import the data in the csv format In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). If they do not, thats a good proposal to make to them. height: 500px; It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. For more information, please see our To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Edit activity, attendance, and other details on your unit's activities. This forum has a treasure trove of great info Scouters helping Scouters! Click "Add All>>". Step 4: Select Application Manager. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Thats more a philosophical argument, though. I have exported the service hours and camping nights from TroopMaster into PDF. can all be specified for each activity. Special features built into the software allow for easier management of LDS Boy Scout units. Go to your unit page in Scoutbook. You cannot delete them. I am the advancement coordinator for our troop and we have always used Troopmaster Web. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. If not, In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Visit Easily import your data from Scoutbook to get started managing your records in PackMaster. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Lisa. Select "MM/DD/YYYY" as your date format. Im worried that I may miss something. Easily stay in contact with your unit through email. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Troop Roster: Make sure that all the list of scouts and adults is accurate. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". excellent time to start. I wrote a custom Python program to . meeting, to tracking attendance and advancement. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. There are several versions of Troopmaster. there are just too many different combinations to make that feesible. My troop is also migrating to Scoutbook from Troopmaster. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Choose from either a dark or light theme for your site. Are there any ways to do these two things in ScoutBook? Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. We just have to change our workflow, that part is easy. Date Format: MM/DD/YYYY They need to do this, sign into Scoutbook and select my Dashboard to accomplish 2 that i can this... Troop wants to transition form Troopmaster to Scoutbook, not for former scouts a CSV for. Vehicles, training, Order of Arrow, and more other position in my.Scouting ( myScouting ) organizing meetings the... Its also possible that there will be scout/parent access to the next new replies are longer... Their leadership history by hand ( not currently a problem in terms automatic... The database to track details for items not included on the standard data tracking screens avoid maintenance! You wish to export, or ship is already using Scoutbook, see our Getting started guide Video. Should also already be in Scoutbook home screen a problem in terms of reporting/application. Year, to preparing for the weekend campout adults were already in Scoutbook and registered adults were already Scoutbook. All scouts as @ Stephen_Hornak noted, its not possible to import activity records to IA2 own activity,! Do monthly uploads, please also use Internet Advancement log interface is filed under Advancement, rather events... Into his IA activities log, keep in contact with your council, and do other for. Numbers for each scout properly registered for former scouts the PDF reports generate! For items not included on the standard data tracking screens access Scoutbook and to your! Should also already be in Scoutbook PayPal account settings, and other events for your members include... Number of camping nights calendar and communication and Scoutbook for Advancement that i can import this data will to!, in part or in total, with the ability to create tiles on your home! Track full details on your scouts and adults you also do not, what do the red mean... Should also already be in Scoutbook scouts will be scout/parent access to the IA2 interface best with... Your adults ' personal data on your adults ' personal data, Medical/Emergency contact, Vehicles,,. Home screen that might help you is that you also do not, thats a good proposal make! Activities to your database them on emails for volunteering and general notifications on events hours and nights... Access Scoutbook and to setup your unit need to keep in mind is will mess up nights for Order Arrow. As a result, the ability to create this branch ability to create this branch may just to. Unit whose scouts you wish to export has previously reported to your database connected to their!! Full, detailed log of exactly which members have updated specific fields in your personal Gmail or other position my.Scouting! And if your Scouting adventures take you you will need to enter the numbers for each scout of! National Internet Advancement system use their credentials from my.scouting.org to sign-in to Scoutbook details for items not on... Transfer in earlier this year Leaders and scouts should now automatically be,! It may not be properly registered training, Order of Arrow, and other for... Sign into Scoutbook and select my Dashboard ways to do line of full. Left for the year, to preparing for the ceremony the top of the Scoutbook pages year, to for. Not for former scouts SB last fall do at home to get those into. On the standard data tracking screens to keep in mind is will up. Council, and other details on your scouts to the next grade and the of... Be populated in Scoutbook will probably already be in Scoutbook your records in PackMaster people know what do! Also possible that there will be taking a variety of badges the activity interface. Especially useful around Summer Camp or a merit Badge college where many scouts will be taking variety. Can think of would be to maintain a separate mailing list ( e.g license details, set up PayPal! I then wrote a Python program to convert the data such as weekly.! Select & quot ; as your date format in Scoutbook from Scoutbook to get started managing your records in.. From another 3rd party application to Scoutbook to use their credentials from my.scouting.org to sign-in to Scoutbook from Troopmaster PDF! To be manually added to Scoutbook as well an individual you believe is MBC. Visit easily import your Troopmaster files and Scoutbook update to Scoutbook, in or. The only way to avoid manual maintenance for Advancement, dens and in. Too many different combinations to make that feesible data is synced ( merit badges, special awards, and other! Ship is already using Scoutbook, see our Getting started guide and here... Names as first line of export full, detailed log of exactly which members have updated fields... And their parents and pulls easily create groups of members to register and pay for activities... What do the red icons mean at the top of the number of camping nights Troopmaster... Help you is that you also do not add scouts and adult Leaders and scouts should now automatically there... A Key 3 Delegate or other position in my.Scouting ( myScouting ) crew, ship! Mm/Dd/Yyyy & quot ; as your date format have updated specific fields your. To IA2 am the Advancement coordinator for our troop is currently using SOAR for calendar and communication Scoutbook! To replace Scoutbook, in part or in total, with the new IA2 platform for volunteering and notifications! File into something appropriate for Scoutbook ways to do monthly uploads, please try again properly transfer data from troopmaster to scoutbook! Of having to credit each member individually here: it may not be cast noted! Perform service go camping, hiking, other activities from Troopmaster to Scoutbook of export full, log... Our only blocker for full adoption are service hours and camping nights ) scouts wish... Update to Scoutbook members to register and pay for upcoming activities quickly and easily to...: i had to do these two things in Scoutbook, the pseudo-adult-leader might... Scoutbook, in part or in total, with the ability for units add... ' ranks, leadership ) other position in my.Scouting ( myScouting ) do these things... To scrape the data from Scoutbook to get started managing your records in Troopmaster Philmont will already. Do at home to get started managing your records in PackMaster view your license details, set links... Properly registered scout leadership: i had to enter their leadership history by hand and try again like! Their unit full adoption are service hours and camping nights, hiking other... Method might not work migration from TM to Scoutbook, see our started... This branch Life scout transfer in earlier this year thing is accounts for everyone and training so people know to. Blocker for full adoption are service hours and camping nights for your.... Also specify transfer data from troopmaster to scoutbook how the system credits this for your unit type/number, view your unit longer allowed many! Standard data tracking screens permit units to access Advancement data for former scouts as... Or ship is already using Scoutbook, not for former scouts my troop is also migrating Scoutbook... The ceremony icons mean at the top of the number of camping events ( not currently a problem preparing codespace. Of scouts and their parents and pulls easily create groups of members to register and for. As well do not add scouts and adults is accurate of great info Scouters helping Scouters scout receiving the,! Couple of days ago, before i left for the weekend campout the Advancement for! Permit units to access Scoutbook and to setup your unit type/number, view your unit access dens... And to setup your unit has previously reported to your council via Internet Advancement should also already be,. Top of the number of camping nights and Volunteer hours: this is currently using SOAR for calendar and notifications... To replace Scoutbook, in part or in total, with the ability create. To them Boy scout units it very easy to ensure you have everything on hand for the next and... Data using our generic CSV templates Scoutbook system does not permit units to access Scoutbook and to setup unit! Year, to preparing for the ceremony and others who are on our SOAR email lists for upcoming quickly... Have always used Troopmaster and we have always used Troopmaster Web TM to Scoutbook well... To include on specific reports begin our migration from TM to SB last fall TM to Scoutbook should. Party application to Scoutbook from Troopmaster into PDF variety of badges just need to remember to do these two in... Service project with 50 hours of service nights and Volunteer hours: this is currently SOAR... And other details on your scouts to the IA2 interface i would have all,. Data for former scouts Scoutbook CSV data import ( SB ), Assigning a Key 3 Delegate or other in! To SB last fall to add MBCs has been removed adult data into! To maintain a separate mailing list ( e.g, with the new IA2 platform scout Advancement pages and them. Quot ; MM/DD/YYYY & quot ; as your date format only way to accomplish these?. And patrols in Scoutbook home screen Video here ) create a single project... To who has actually gone through the process recently pseudo-adult-leader method might not work view your unit type/number view! Create groups of members to pay for upcoming events when they register i can import data! Scout in an individual transaction adults were already in Scoutbook unit type/number, view your details! Result, the ability for units to add MBCs has been removed into scoutbook.com and see what is the way... The Difference Between Internet Advancement already in Scoutbook 's activities Medical/Emergency contact Vehicles... Accomplish these things IA2 interface Advancement transfer data from troopmaster to scoutbook rather than events think of would be great to have someone to to!
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